Are you worried about writing an appealing thank-you note? Take help from the tips and sample given in this article.

Writing A Thank You Note

There are times when a mere ‘thank you’ could fail to express all your gratitude to someone who rendered an unforgettable help. These are the moments when you opt for a thank you note to insist how important that help was to you. When it comes to writing a note, we often get stuck on what to write and how. Remember, whatever you write, it should be expressed from the bottom of your heart and should appeal to the recipient. Although, words barely suffice to convey one’s true feelings, you can still inscribe your message expressing how touching that gesture was to you. A perfect thank you note crammed with apt words takes the wave of appreciation directly to the intended person. You may initially face lot of difficulties in finding the right words — it might sound too corny, the handwriting could be messy and so on, but think, are these good enough reasons to keep you away from writing a thank you note? Absolutely no! So, stop worrying, read this article, and pick your cues on how to write a thank you note.
How To Write A Thank You Note

General Layout

  • Opt for some improper salutation like ‘Hi’, followed by the name of the person. ‘Dear’ is also commonly used.
  • Mention the favor for which you are sending this note. For instance, ‘Thank you for the beautiful T-shirt’ with at least one sentence about the gift or favor, how useful it was to you or how you are planning to make use of it and yes, do not forget to stress on some qualities (of the person or gift) that impressed you, to make your note sound more sincere.
  • Convey your appreciation for the time and effort that person put in to help you.
  • Sign off with personal leave-taking notes like ‘with love’ ‘regards’, or ‘warm regards’. End up the note with your name.
Tips To Write A Good Thank You Note
  • Try to write at least four or five sentences in your note so that the note does not look dull.
  • The note should be written with utmost sincerity. No other person can translate your emotions and feelings better than you. So, try to write the note by yourself. You can always refer to some tips and examples for a general idea.
  • The note should not be a biography, talking too much about you. Concentrate on the help or favor the person has done and express your appreciation for that.
  • If you are writing a thank you note for your company, as a part of a farewell note, ensure that you don’t mention anything negative, even as a joke.
  • Time is important factor for this kind of messages. Do it as immediate as possible after receiving the favor. There is no point in sending a thank you note months later.
  • If someone has helped you with money, it is not appropriate to mention the amount in the thank you note.
  • If possible, opt for a handwritten copy of the note rather than going for a printed one because hand written notes are more personal than the printed ones.
  • Do not completely depend on a sample note for it lacks personal touch. Try to make it impressive by adding your personality to it. 
When Do You Opt For A Thank You Note
There are three situations where you use thank you notes.


  • After receiving gifts from someone
  • After receiving favor from someone
  • After being guest to someone
  • After giving a job interview
  • After getting a promotion
  • After an official lunch or party
  • While leaving an organization
  • Farewell of your mentor
Sample Thank You Note

Dear Jennie,
Thank you for the beautiful skirt you gifted me on my birthday. You have proved once again that you are a maestro in selecting unique trendy patterns. I can’t wait to wrap it up on myself and see how it fits on me. Truly, you made my birthday so special with this most adorable gift I’ve ever got.
It was great to see you here, as always! Thank you once again to help me to add grace to my wardrobe.
So these were some useful tips and sample to help you to pen down an appealing thank you note. Now don’t wait, get started!

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