The task of saying 'no' is a difficult one! Same goes with turning down a job offer. This article gives you a brief on how to turn down a job offer.

Turning Down A Job Offer

Getting a job is not easy. It is a result of continuous and conscious efforts. Though it is not often that you face a situation wherein you must turn down a job offer, there could be various reasons for this. One of the main reasons is being offered lesser benefits than expected. Usually, job seekers appear for several interviews before they accept the most desirable one. This option not only comes to those who are highly qualified but also to freshers, depending upon the profile they have applied for. No matter what your reason is, it is always better to think well before making a decision about rejecting a job offer. If you are unemployed right now, think about how important this job is for you and/or your family. After making your choice you are expected to communicate it to your prospective employer explaining the reasons for your decision. Failing to do so might scar your credibility in the job market. Never get on bad terms with recruiters! Prudence when dealing with a situation like this can give you an upper hand. There are several polite ways to do this and the following article mentions the most effective methods to turn down a job offer.
How To Turn Down A Job Offer
The professional yet simple way of letting the potential employer know that you are rejecting the offer is to send a letter or email citing the reasons for your decision. This letter should be not too lengthy — it should preferably be as long as a covering letter. Make it precise yet clear. Also, don’t forget to apologize for the inconvenience. Express your gratitude to them for considering you suitable and indicate that you are looking forward to working with that firm in future. This gives you a chance to network and keep in touch with your career contacts.
Phone Call
You can also make a quick telephone call to the concerned person for this purpose. Start the conversation in a friendly manner and then move onto the subject. It is better not to explain reasons unless asked for. While, and if, you are giving reasons for your decision be calm, polite and honest. Don’t contradict yourself or criticize the firm for being responsible for your choice. Apologize for any inconveniences caused and be grateful for the time and effort they invested in you. Convey that you wish to be back in case of a better opportunity. Try and make the conversation as short as possible without sounding abrupt.
Personal Meeting
You can also arrange for a personal meeting with the concerned person if you wish. However, this generally happens in case you are rejecting the offer immediately after being offered the same. Such meetings give you a chance to justify your decision. Maintain a pleasant face throughout the entire episode and let the person know your decision. Express your views if the person asks and never try to fabricate any reason. If money is the reason, you can discuss that. If not, never mention that as a reason or else you might just land in trouble if the employer gets ready to negotiate! Contain your temper and try not to argue — however, you can make firm statements. The best way to conclude the conversation is to regret for the unexpected trouble your decision caused. Ensure a personal rapport with the company HR for future opportunities.
Other Tips
  • It is important that you communicate your decision to the relevant person as early as possible. Waiting until the day before you are supposed to join is very unprofessional and may result in a confrontation with the manager further adding to the discomfort.
  • The company may have to find another person to substitute you and it is your duty to consider this before leaving the firm. It is definitely your responsibility!
  • The last impression about you should not be a bitter one. You can keep in touch with the hiring manager and make him aware that you are interested in working with them provided better opportunities are available for you.
Turning down a job politely may sometimes turn out to be even more difficult than earning the a job. Make use of the above mentioned tips to get out of this sticky situation unscathed.

More in Workplace Communication