How To Write Hired Someone Else Letter
- Begin the letter with the candidate’s name and the job position that you are talking about. Personalise the letter or the template that you are using with statements like ‘I enjoyed interviewing you.’ If you are not using a template then you could include some titbit from the interview like “I hope you do well with your French language lessons”. These simple sentences can bring smiles on the faces of the rejected candidates.
- Come to the point immediately and mention that the candidate is not chosen for the job position in the second sentence itself. Don’t wait for the rejected applicant to read the whole letter with high hopes only to come to the last sentence, ‘you are not selected!’ And mention the reason why another candidate fits the position better – it generally is because of more experience.
- If you were particularly impressed with an applicant and found him better for some other available profile in the organisation then do mention this in the letter. Mention the qualities or the qualifications that caught your attention and encourage the rejected applicant to apply for the alternative position.
- Don’t forget to thank the candidate for answering your interview call. And if you think that the candidate’s profile could have some takers in the company in the near future then mention it too in the letter. But don’t give false hopes at any cost!
- Conclude your letter by wishing the candidate luck with his/her job search.
- Here is a sample to help you write your a “Hired-Someone-Else” letter.
City, State, Zip Code
Subject: Position that the Applicant interviewed for
City, State, Zip Code
Dear Mr. /Ms. ______________,
We are writing to let you know that (name of the organisation) has hired a candidate for the position of (mention the position which was vacant). You qualifications were certainly impressive but we were looking for more experience in the relevant field and hence the decision. We, at (name of the organisation), are sure that your credentials will assist you in getting a satisfactory job with another firm. Unfortunately our circumstances do not enable us to offer you a position in our organisation right now. On behalf of (Name of the organisation), I thank you for your time, interest and effort. If another appropriate position should arise, which appears to fit your particular qualifications, we will certainly contact you. I wish you success in your current job search and your future career endeavours.